5 Ways to Deal with Distractions that are not about Notifications
The Struggle is Real.
We live in a distracted world where focusing on ONE thing has become hard or even impossible for us. We are constantly bombarded with messages — on multiple channels and on multiple devices.
The reality is: distraction is everywhere and nowhere. But the key is to proactively manage your vices! Here is 5 ways you can do that:
1. Have a dedicated “no-distraction” place
Works Best When: You are distracted by everyone and everything.
Consciously design an environment that allows you to go into deep work mode. This could be your office, your room, your favourite coffeeshop or a free conference room — it is not as much about the place but more about the environment itself. You need to find a way to signal your brain and the outside world that your going in deep work mode and may not be disturbed. If you are in an office with many people, this could mean closing your door or putting on your headphones to signal your colleagues that you should not be disturbed.
2. Set rules with the people you live & work with
Works Best When: You are constantly interrupted by other people.
Have an open conversation with the key people in your work and life and agree on a couple of rules that allow all of you to get stuff done. Here are a few examples:
Agreeing on certain “no-distraction” times that you will keep meeting-, email- and interruption-free (e.g. mornings from 9am to 11am).
Using breakfast, lunch and coffee breaks to talk things over with your boss, answer open questions from your interns or discuss who is picking up the kids after school with your partner.
Deciding which issues and questions are classified as urgent (e.g. when someone else is entirely blocked to continue with their work) and which topics to keep for a later time.
Setting up regular meetings for specific topics: Doing a weekly meeting with your boss and with your own direct reports where you discuss objectives, updates and open questions for the week can be a great way to reduce unnecessary distractions. The same works at home: sitting down on Sunday to discuss the most important organisational points with your partner can spare you a lot of back and forth messages and phone calls that interrupt your work during the week.
3. Use apps that temporarily block access to certain sites & apps
Works Best When: You get lost on social media or YouTube Binges.
Technology can be a powerful helper for improving your self control. Features vary, but tools like StayFocusd or Offtime allow you to track & limit the time spend on certain sites and apps — or even entirely block you from using them during certain times. To get the most out of this strategy, make a list of the sites and apps that distract you most often when working on your important tasks and think of limitation rules that make the most sense for you personally. With a little bit experimentation, these tools can be an absolute productivity life saver.
4. Set specific times for everything:
Works Best When: You are checking your email every 10 minutes.
Did you know that it takes you up to 25 minutes to get your full focus back on your task after being interrupted? Well, imagine that happens multiple times a day when you check your emails every time you get one. To avoid falling into this never-ending distraction trap, schedule dedicated time slots for attacking your inbox and systematically work through all your emails at once. For the rest of the time, turn off email notifications entirely or use a tool like IFTT to send you a text message when you get an email from a specific email address (e.g. your boss, your investor or a high priority client).
5. Use the Pomodoro Technique to fully focus for 25min and then take a break
Works Best When: You struggle with focusing one one thing at a time.
The Pomodoro Technique is probably the most powerful productivity strategy for fully focusing on ONE thing for specified period of time. It works like this: Split your tasks into chunks of 25 minutes. Then, shut off all your distractions and set your timer. After your Pomodoro, take a 5 minute break before starting the next one. Because of its gamification effect, this technique really works like magic. There is even apps that help you using this technique like Focus Keeper and Focus Booster.